Intuit QuickBooks automatic backup vs scheduled backup: J.R. does both, and both is best!
From with QuickBooks, select: File, Save Copy or backup, Backup Copy, Next:
Select “Local backup”, then Options:
Select the location for the Auto Backups to occur. I like to set “Remind” option to “1”, this way
I am asked to create a backup every time QuickBooks is closed. I also limit the total number
of local backups to 10. Then this warning message is expected:
“The company file for ADVANTAGE MICRO CORP is stored on a drive in a remote computer.
QuickBooks may not be able to backup all files associated with ADVANTAGE MICRO CORP
(such as custom icons, templates, etc.)”
Next I like to set Scheduled backups from Local Backup, select “Next”
Select “Only schedule future backups”, and Next:
The “Backup automatically” settings and options we have already done (“Options” shows our previous settings in the right pane)
Select “New” under “Backup on a schedule” (you can see my settings are already entered):
The “Schedule Backup” settings are now entered. This schedule runs weekdays only, at 8PM. Notice that I am using a different directory. The purpose of this auto backup
Is to provide the current QuickBooks database in a different directory to be synced to a remote system using LogMeIn Backup ($39 per year)
Last you are prompted to enter your Windows Username and Password!
Congratulations! When things go wrong, you can never have enough backups!
Advantage Micro Corporation
“At this point in time, the Internet should be regarded as an Enemy Weapons System!”